Property Management
Dependable management. Clear accountability.
Day-to-day management for residential rental properties throughout Northern Ontario, from tenant placement and rent collection to maintenance coordination and owner reporting.
What's included
The work of managing a rental, handled.
Leasing & tenants
- Advertising and showings
- Structured application review
- Lawful, consent-based tenant screening
- Lease administration and renewals
- Lawful rent increases
- Vacancy follow-up
Rent & financials
- Rent collection
- Arrears follow-up
- Monthly owner statements
- Expense documentation, with invoices attached
- Organized property records
Property oversight
- Inspections at agreed intervals, with notes and photos
- Maintenance requests and records
- Contractor coordination
- Vacancy and turnover follow-up
Owner communication
- Direct updates and documented actions
- Clear approvals before spending
- Reporting in your preferred format, including telephone or print by arrangement
- Legal matters coordinated with licensed lawyers or paralegals
Response times, inspection frequency and service hours are set out in your written management agreement. Holden does not provide legal advice.
Tenant placement
From listing to move-in.
Placement is an end-to-end service, not a screening fee. We prepare the unit for market, review every applicant against the same lawful criteria, and see the new tenancy through to move-in.
Prepare & market
- Rental assessment
- Listing photos
- Advertising
- Showings
Review & verify
- Complete applications
- Income and employment
- Rental references
- Credit check, with consent
- Consistent, lawful criteria
Lease & transition
- Owner decision
- Ontario-compliant lease documents
- Deposits as permitted
- Move-in coordination
Cleaning, repairs and renovations needed between tenancies are separate costs, approved by you in advance.
Ongoing management
How your property is managed.
Requests and maintenance
Tenant requests are logged, assessed and assigned to a suitable trade. Urgent issues are handled first, and each job is tracked through to completion and invoice.
Owner spending approvals
Your management agreement sets a spending limit. Routine work within it proceeds; anything above it waits for your written approval, with the quote attached.
Scheduled inspections
Inspections take place at the intervals agreed in your proposal, with notes and photos added to the property record.
Rent arrears
Late payments are followed up promptly and documented. Where a matter needs a formal process, we coordinate with a licensed lawyer or paralegal on your behalf.
Financial statements
Each month you receive a statement of rent received, expenses paid and supporting invoices, so every cost is visible.
Holden coordinates qualified trades and professionals. We are not the physical contractor on every job, and legal matters are referred to licensed lawyers or paralegals.
Getting started
Three steps to a written proposal.
- 01
Initial conversation
We talk through your properties, your goals and what isn't working today.
- 02
Property review
We review current occupancy, existing leases, property condition and immediate needs.
- 03
Written proposal & onboarding
You receive a written proposal setting out scope, fees, spending limits, reporting and responsibilities. Once agreed, we handle the transition.
Ready to talk about your properties?
Send a short note through our inquiry form, marked as a management proposal request. Fees are provided in writing as part of your proposal.